Sponsor and Exhibitor Zone
Welcome to the Sponsor and Exhibitor Zone
We'll be updating this page from time to time with important information, reminders and helpful hints.
IMPORTANT DATES
Conference Handbook Advert: 5 November 2024
Delivery Notification Form: 12 November 2024
Trade Display Fascia Form: 18 November 2024
Event Induction: prior to arriving onsite
IMPORTANT DATES
Conference Handbook Advert: 5 November 2024
Delivery Notification Form: 12 November 2024
Trade Display Fascia Form: 18 November 2024
Event Induction: prior to arriving onsite
TRADE EXHIBITION HALL
The HSR 2024 Exhibition will be in Hall A, located on the first floor adjacent the session rooms at the Royal International Convention Centre. Hall A will house the welcome reception, conference catering, poster presentations and trade displays.
Please download the HSR 2024 Exhibition Floor plan adjacent detailing current 2024 Sponsor booth locations.
Please note, this is plan is evolving as sponsors confirm their involvement. Our team will endeavour to have the most up to date floor plan available for your convenience.
BOOTH PACKAGE INCLUSIONS - PER STAND
Each display is 2m wide x 2m deep
Furniture:
1 x Trestle Table, Black Cloth
(Trestle Table Size: 1800mm Long, 750mm deep x 730mm High)
2 x Chairs
1 x Horizontal Panel
Power:
1 x 4amp power outlet
Signage:
1.5M Digital print facia, 1465mmW x 220mmH
BOOTH PACKAGE INCLUSIONS - PER STAND
Each display is 2m wide x 2m deep
Furniture:
1 x Trestle Table, Black Cloth
(Trestle Table Size: 1800mm Long, 750mm deep x 730mm High)
2 x Chairs
1 x Horizontal Panel
Power:
1 x 4amp power outlet
Signage:
1.5M Digital print facia, 1465mmW x 220mmH
PRELIMINARY SCHEDULE
Bump In
Tuesday 3 December 2024
Booth Construction (Exponet constructing trade displays)
12:00 - 16:00
Exhibitor Bump In/Setup # 1
16:00 – 18:00
Wednesday 4 December 2024
Exhibitor Bump In/Setup # 2
07:00 – 08:00
Bump Out
Friday 6 December 2024
Exhibitor Bump Out
13:30 - 15:30
Breakdown and Exponet Dismantle
From 16:00 onwards
EXHIBITION HOURS
Delegates will be in the exhibition area during scheduled refreshment breaks. We recommend displays are staffed during scheduled breaks but the exhibition area will remain open/accessible from commencement of sessions until the close of each day.
Please note: Welcome Drinks on Wednesday 4 December are being held in Exhibition and Catering Area (Hall A).
Wednesday 4 December
07:45 - 08:45 - Arrival Coffee
10:30 - 11:00 - Morning Tea
12:15 - 13:30 - Lunch
14:50 - 15:20 - Afternoon Tea
16:45 - 18:45 - Welcome Reception
Thursday 5 December
07:45 - 08:45 - Arrival Coffee
10:15 - 10:45 - Morning Tea
12:15 - 13:30 - Lunch
15:00 - 15:30 - Afternoon Tea
Friday 6 December
08:00 - 09:00 - Arrival Coffee
10:15 - 10:45 - Morning Tea
12:15 - 13:15 - Lunch
VENUE
HSR 2024 will be held at:
Royal International Convention Centre (Royal ICC)
600 Gregory Terrace, Bowen Hills QLD 4006
The Royal ICC requires all onsite exhibitors to:
- Email RICC (details on form) completed Delivery Notification Form by 12 November - CLICK HERE
- Complete an online Event Induction prior to arrival - CLICK THIS LINK
- Ensure all electrical items are required to be test & tagged and are valid
BOOTH CONSTRUCTOR / FURNITURE HIRE
Exponet
Exponet have been engaged as the booth constructor for HSR 2024. To confirm your booking and confirm your requirements, please contact:
Contact: Mari Domingo
P: +61 2 9645 7000 or 0450 014 126
E: mari@exponet.com.au
All Trade Sponsors will be contacted by Exponet directly with signage requirements and further services available (at sponsors own cost).
EXHIBITION DELIVERY INFORMATION
Please clearly label all your goods using the Royal ICC - Delivery Label, linked below and under the 'Important Links' box above.
Sponsors/Exhibitors will need to coordinate own freight using the Royal ICC Delivery Label based on the following loading dock instructions:
DELIVERIES WILL ONLY BE ACCEPTED 2 DAYS PRIOR TO THE COMMENCEMENT OF THE EVENT AND MUST BE COLLECTED WITHIN 24 BUSINESS HOURS AFTER THE CONCLUSION OF THE EVENT
ALL GOODS TO BE DELIVERED BETWEEN 7.00AM & 3.30PM WEEKDAYS ONLY
(NOTE: The Royal ICC takes NO RESPONSIBILITY in storing these items.
Courier’s charges may apply should we need to arrange these items to be sent back to you. All responsibility remains with the sender)
PUBLIC LIABILITY INSURANCE
All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $10 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.
Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.
STORAGE
There will be limited on-site storage facilities for packing materials and boxes. It is recommended that exhibitors consider their storage needs (of packing crates and freight forwarding materials) for the duration of the exhibition. Exhibitors may not leave boxes and packing material in the exhibition display area during the show.
Follow us on social media
#HSR24
Conference Manager
For all conference enquires, please talk to the team at:
Event Studio Group Pty Ltd
HSR2024@eventstudio.com.au
Acknowledgement of Country
We acknowledge the tradition of custodianship and law of the Country on which we meet.
We pay your respects to those who have cared and continue to care for Country.
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