1. Our commitment to you

Event Studio Group Pty Ltd is committed to protecting personal information. When collecting, using and handling personal information, Event Studio Group Pty Ltd must comply with the Privacy Act 1988 (Cth) (Privacy Act) and is bound by the Australian Privacy Principles (APPs) set out in that Act. Event Studio Group Pty Ltd also takes reasonable steps to protect personal information from breach and includes processes to handle any actual or suspected data breach. This Statement sets out how we collect, use and manage personal information.

2. Scope of this Statement?

Event Studio Group Pty Ltd requires its staff comply with this Statement in relation to any personal information they handle. Event Studio Group Pty Ltd also uses its best endeavours to ensure that contractors, suppliers and service providers Event Studio Group Pty Ltd engages from time to time comply with similar obligations with respect to any personal information held by Event Studio Group Pty Ltd to which they may have access, or which may be disclosed to them.

The Statement outlined here sets out, in general terms, how Event Studio Group Pty Ltd will handle and protect the personal information of any individual which Event Studio Group Pty Ltd collects or which is disclosed or made available to Event Studio Group Pty Ltd in the course of Event Studio Group Pty Ltd undertaking its usual business functions and activities.

3. What is personal information?

Under the Privacy Act 'Personal information' means information or an opinion about an identified individual, or an individual who is reasonably identifiable (whether the information or opinion is true or not or recorded in any form or not).

Examples of personal information include your name, postal address, telephone number and email address. Event Studio Group Pty Ltd outlines below the typical types of personal information Event Studio Group Pty Ltd collects from individuals. Generally, Event Studio Group Pty Ltd collects personal information only if it is reasonably related to any of Event Studio Group Pty Ltd's functions or activities, and only by lawful and fair means.

When referenced in this statement, personal information should be taken to include sensitive information, which can include information about an individual's dietary or access requirements.

4. What personal information do we collect and maintain?

The personal information we typically collect and maintain is:

• contact details such as your name, postal address, email address, phone numbers;
• your occupation;
• your employer details; and
• credit card or bank account details.

Where it is practicable to do so in relation to a particular matter, you may choose to remain anonymous or deal with us using a pseudonym. However, if Event Studio Group Pty Ltd is required or authorised by or under an Australian law or a court or tribunal order, to deal with individuals who have identified themselves concerning that matter, the foregoing would not apply in relation to that matter.

Further, Event Studio Group Pty Ltd reserves the right to verify your identity as part of Event Studio Group Pty Ltd's response to a request to access and/or correct personal information Event Studio Group Pty Ltd holds about you, or as part of Event Studio Group Pty Ltd's complaints-handling process. If Event Studio Group Pty Ltd is unable to verify your identity, or you continue to engage with Event Studio Group Pty Ltd in an anonymous or pseudonymous basis, then Event Studio Group Pty Ltd may be unable to satisfy your request or complete our complaints-handling process.

5. How we collect your personal information

Generally, Event Studio Group Pty Ltd endeavours to collect personal information about an individual directly from that individual. However, this may not always be possible.

Additionally, Event Studio Group Pty Ltd generally only collects personal information when it specifically requests that information, except in circumstances where personal information is volunteered to Event Studio Group Pty Ltd or otherwise supplied to Event Studio Group Pty Ltd without Event Studio Group Pty Ltd asking for such information or otherwise taking active steps to collect the personal information.

This section outlines how Event Studio Group Pty Ltd collects your personal information.

Event Studio Group Pty Ltd collects personal information from a variety of sources using a number of ways:

• directly from you, when you provide information by phone, SMS, in person, via our website or in application forms; and
• from some third parties to whom you have given permission to share your personal information.

Where we collect your personal information indirectly from third parties, we generally require the third party to assure us that it has obtained your consent to share the information or is otherwise authorised to provide us with that information.

When you provide us with personal information about other individuals, we rely upon you to:

• make them aware of this Statement.
• make them aware that you have provided us with that information.
• obtain their consent or ensure that you are otherwise authorised to provide us with that information.

6. How we use and disclose your personal information

As a general principle, and in accordance with Event Studio Group Pty Ltd's statutory obligations, Event Studio Group Pty Ltd generally uses personal information only for the primary purpose(s) for which Event Studio Group Pty Ltd collected the information, or any secondary purpose that is related to the primary purpose for which you would reasonably expect Event Studio Group Pty Ltd to use the collected information, or as otherwise permitted or required by law.

Event Studio Group Pty Ltd will take reasonable steps to make you aware of the purpose(s) for which the personal information collected may be used at or before the time of collection.

Event Studio Group Pty Ltd uses and discloses your personal information primarily to enable us to facilitate your participation in the event in which you wish to attend.

• to provide Event Studio Group Pty Ltd's products and/or services to you or to a third party you nominated to Event Studio Group Pty Ltd;
• to provide future organising committees previous attendee lists;
• to process transactions and to administer accounts;
• to address queries and to resolve complaints;
• confirming your identity when you make enquiries, answering your queries and addressing any feedback you may have;
• notifying you about products and services that may be of interest to you;
• conducting analysis and research so that we can better meet your needs;
• to comply with any obligations under any law or statute that binds Event Studio Group Pty Ltd;
• to comply with obligations or to enforce rights under a contract into which Event Studio Group Pty Ltd has entered;
• to assess and to manage the supply of goods and/or services to Event Studio Group Pty Ltd by a contractor or service provider; and
• any other specific purposes for which it was requested.

Event Studio Group Pty Ltd will not disclose your personal information for a purpose that is not related to your relationship with us without your prior consent, except as Event Studio Group Pty Ltd is permitted or required to do so by law or court or tribunal order.

Event Studio Group Pty Ltd may disclose personal information to recipients in any of the following groups:

• Event Studio Group Pty Ltd's agents, suppliers and contractors (including, for example but without limitation, to Event Studio Group Pty Ltd's agents, suppliers and contractors in order to enable them to perform services under contract with Event Studio Group Pty Ltd which may directly or indirectly benefit the individual from whom the information was collected);
• to Event Studio Group Pty Ltd's clients when Event Studio Group Pty Ltd is required to disclose personal information under contracts Event Studio Group Pty Ltd has entered into with any of its clients;
• Government departments and agencies, for the purpose of Event Studio Group Pty Ltd complying with its statutory obligations

Event Studio Group Pty Ltd takes reasonable steps to ensure that the third parties providing these services are contractually bound by privacy obligations in relation to their use of your personal information and that they only use your personal information for the specific purpose(s) for which we supply it.

Event Studio Group Pty Ltd may otherwise use personal information collected about individuals in order to protect its legal rights and interests, or to enforce its rights against a third party in the event the third party is engaged in conduct which is prejudicial or harmful to Event Studio Group Pty Ltd or to its interests, or to those to whom Event Studio Group Pty Ltd provides products and/or services.

Event Studio Group Pty Ltd works with service providers and partner organisations that store personal information in the Cloud. In these cases, Event Studio Group Pty Ltd complies with the APPs by:

• taking reasonable steps to ensure that the service provider/partner organisation is subject to a law, or binding scheme, that is at least
• substantially similar to the APPs and that individuals can enforce that protection; OR
• entering into a contract with the service provider/partner organisation which imposes an obligation on them to comply with the APPs,
• establish a complaints handling process, and implement a data breach response Event Studio Group Pty Ltd with notification mechanisms of any actual or suspected breach.

Without limiting the foregoing, Event Studio Group Pty Ltd does not authorise those third parties to use or to disclose any personal information Event Studio Group Pty Ltd may disclose or allow the third parties to access except for purposes related to their provision of services to Event Studio Group Pty Ltd and to otherwise complete their obligations they owe to Event Studio Group Pty Ltd.

7. Direct marketing

Where Event Studio Group Pty Ltd collected information about you from a party other than you, then we will not use that information to directly market to you unless you consent to receiving such communications (such consent may be expressed or implied).

Indirectly marketing Event Studio Group Pty Ltd's products and services, Event Studio Group Pty Ltd will comply with all laws relevant to marketing, including the Spam Act 2003 (Cth), and the Competition and Consumer Act 2010 (Cth), including the Australian Consumer Law.

All direct marketing communications which Event Studio Group Pty Ltd sends will include an opt-out procedure if at any time you wish for Event Studio Group Pty Ltd to stop sending you direct communications.

8. How we handle and retain your personal information

Event Studio Group Pty Ltd will take reasonable steps to destroy or to de-identify personal information collected from or about you when Event Studio Group Pty Ltd no longer needs that personal information for the purpose(s) for which the information was collected.

Event Studio Group Pty Ltd takes reasonable steps to ensure that the personal information we hold is accurate, complete and up-to-date. We recommend that you let us know if there are any errors in, or changes to, your personal information by contacting us using the details provided below.

As the accuracy of the information Event Studio Group Pty Ltd holds largely depends on the accuracy of the information supplied to Event Studio Group Pty Ltd or which Event Studio Group Pty Ltd collects, Event Studio Group Pty Ltd may periodically ask you to inform us if there are any changes to your personal information.

If any of the information we are holding is inaccurate, incomplete or out-of-date, please contact Event Studio Group Pty Ltd in order to correct the information. Event Studio Group Pty Ltd will take all reasonable steps to correct the information so that it is accurate, complete and up-to-date and to notify the third parties to whom Event Studio Group Pty Ltd has disclosed the relevant corrected information of the correction.

9. Privacy and the Internet

Event Studio Group Pty Ltd's websites contain links to other websites. Other websites may also have links to our websites. In either case this Statement does not apply to, and Event Studio Group Pty Ltd is not responsible for, the content, privacy practices, or business practices of any website or organisation except our own.

10. Accessing your personal information

Subject to some exceptions provided by law, you have the right to request access to the personal information which we hold about you. For security purposes, if you would like to access this information, we require you to put your request in writing using the contact details provided below.

Where Event Studio Group Pty Ltd does not allow you access to any part of your personal information, Event Studio Group Pty Ltd will tell you the reasons why Event Studio Group Pty Ltd cannot provide access.

11. Complaints and further information

If you have a privacy complaint, please contact us on the contact details provided below. Our office will acknowledge receipt of your complaint and we will investigate your complaint and work with you for an outcome. If your complaint indicates that there has been interference with your privacy by an entity other than Event Studio Group Pty Ltd, our office may discuss the complaint with that other entity in an attempt to resolve it.

If you are not satisfied with the outcome of your complaint or the way we handle it, you can make a complaint to the Office of the Australian Information Commissioner: http://www.oaic.gov.au/

If you would like further information on this Statement, if you want to access your personal information held by Event Studio Group Pty Ltd, if you have any concern about the protection of your personal information, or wish to make a complaint please contact us by:
sending an email to contact@eventstudio.com.au, marking your request "Attention: Privacy Officer" or calling our office on +61 8 8379 8222.

12. Updates to this Privacy Statement

Event Studio Group Pty Ltd reserves the right (at its discretion) to modify, amend or to replace this Statement from time to time. Event Studio Group Pty Ltd will post the modified, amended or new Statement to its website in place of the superseded Statement. Event Studio Group Pty Ltd will use its reasonable endeavours to notify you of the modified, amended or new Statement the first time you visit Event Studio Group Pty Ltd's website following the publication of the current Statement. Nonetheless, Event Studio Group Pty Ltd recommends that you regularly check its Statement to ensure that you are familiar with the most-up-to-date version of its Statement.

13. European Residents

European Union residents please refer to the additional information about Event Studio Group Pty Ltd's application of the General Data Protection Regulation ('GDPR') below

General Data Protection Regulation (GDPR)

Event Studio Group Pty Ltd is aware of its obligations under the General Data Protection Regulation (GDPR) and is committed to processing data securely and transparently. This privacy notice sets out, in line with GDPR, the types of personal data that we collect and process about our event participants and stakeholders. It also sets out how we use that information and other relevant information about your data.

1. General Regulations

Event Studio Group Pty Ltd reserves the right to amend the existing data protection regulations in strict accordance with prevailing legal norms at any time.

1.1. Personal Data:

Your voluntarily transmitted personal details (through submission in the online forms) will be collected, saved and processed in accordance with the most recent legislation on data protection (EU-GDPR 2018).

Registration, abstract submission, additional bookings & hotel booking:

A registration and/or abstract submission to the event is not possible without collecting, saving and processing your personal data. This is solely for the purpose of organising and realising the event. Your data will only be passed on to third parties, who are directly involved in running the event and when the organisational process makes it necessary in accordance with your bookings (organising society, hotel, venue caterers, etc.).

1.2. Photos/Films:

By registering to attend the event, you grant permission to Event Studio Group Pty Ltd as well as the organising society to use photos/films taken of you by our official photographer onsite during the meeting for marketing purposes (event reporting, promotion of follow-up events & self-marketing) for an indefinite period of time. If you do not want to have any photos/films taken of you published, you may contact us at any time: dataprotection(at)plevin.com.au

1.3. Links to other websites:

Our online forms may contain links to other websites. Event Studio Group Pty Ltd is not responsible for the data you provide on other websites. Our partner companies are also bound to act according to EU-GDPR, the implementation however rests with each company individually. Our data protection guidelines are solely applicable to data controlled by Event Studio Group Pty Ltd.

2. Information Obligation

2.1. Purposes of Processing:

Depending on the participant status and the bookings of the data subject (see Booking Overview E-Mail), the data are processed for one or more of the purposes listed below.

2.2. Legal Basis for the data processing purposes:

Processing Purpose	Legal Basis
Participant Management (Registration, Additional Bookings)	Binding completion of the registration for the participation of the selected event Binding booking of ticket(s) to one or more social events of the selected event Binding booking of a travel insurance of the data subject.  Plevin and Associates Pty Ltd acts as intermediate only Consent of the data subject (sensitive data)
Hotel Management	Binding conclusion of a hotel booking by the person concerned Written confirmation from the group coordinator that participant data may be used
Scientific Management	Binding completion of the abstract submission for the selected event
Exhibition & Sponsorship	Binding contract conclusion of the data subject and the company represented by him/her to take part at the selected even
General Organisation (Accreditation & Compliance, Accounting)	Fulfillment of contract and law Legitimate interest of the controller

2.2. Legal Basis for the data processing purposes:

Participant Management (Registration, Additional Bookings)	name contact data address data/invoice data registration data additional bookings travel data (only if necessary) passport data (only if necessary)	organising society, service providers (fulfilment agents)
	special dietary requirements (sensitive data)	caterer
Hotel Management	name contact data address data/invoice data hotel booking data travel data (if necessary)credit card guarantees (if necessary)	travel agency, hotels
Exhibition & Sponsorship	name contact data company data	organising society, service providers (fulfilment agents)
General Organisation/ Accreditation & Compliance	name & city/countryinstitution/organisation (if necessary)	organising society, relevant accreditation authorities, service providers (fulfilment agents)
General Organisation/ Accounting	name contact data registration data additional bookings bank data (if necessary)credit card data (if necessary)	organising society, responsible authorities, bank, Austalian Taxation Office, tax consultant, service providers (fulfilment agents)
Development	statistical data (only anonymised)	organising society