Oral Presentations
Instructions for Oral Presenters
We appreciate your time and ask you read the instructions to ensure deadlines and expectations as an Oral Presenter are met. Please find below more details on requirements for presentations.
Abstracts submitted and accepted as accepted Oral Presentations will be delivered live at the in-person Conference. Oral Presentations are 15 minutes in length (10 minutes to present + 5 minutes for Q&A discussion).
Only presenting authors are listed on the program and will display as per your original submission. If the author/s listed on the program are not the presenting author/s, or you wish to withdraw your presentation, please advise the Conference Manager at your earliest convenience by emailing ANZAHPE2023@eventstudio.com.au.
Key Dates
Author Notification: April 2023
Program Announced: April 2023
Author Registration Deadline: 1 May 2023
Pre-recorded Presentation Deadline: 29 May 2023
Oral Presentation Instructions
- All Presenters are to register for their attendance at the conference by 1 May 2023.
- Prior to attending the in-person Conference on the Gold Coast, checking the program is essential to confirm your allocated session and time.
- Accepted Oral Presentations are 15 minutes in duration (10 minutes Presentation and 5 minutes Q&A).
- Authors of accepted abstracts are expected to present live at the in-person event on the Gold Coast.
- Accepted Oral Presenters are also asked to submit a pre-recorded presentation in advance of the in-person event on the Gold Coast. Pre-recorded presentations must not be any longer than the Presentation time (excluding Q&A) allocated in the conference program and are required for inclusion in the post event On-Demand Portal.
- All Oral Presenters are to upload a pre-recorded version (MP4 video format) of their presentation via the dropbox link above by 29 May 2023.
- All registered delegates will have access to the On-Demand Portal post conference which will feature presentations to watch at your own convenience for
6 months. - Oral Presentations must not be any longer than the allocated time slot and the nominated chairperson onsite will ensure the program stays on time.
ACTIONS FOR ORAL PRESENTERS PRIOR TO THE CONFERENCE
Presenter Registration
A presenter is deemed the nominated person/s who will present an oral paper. All presenting authors must register by 1 May 2023. Please use the unique link sent to your nominated email to register where possible. This link will save you time as it has pre populated information and links to your presentation account in the Conference Managers system. Co-presenters can register via the registration form here.
Pre-Recorded Oral Presentations
- We require a pre-recorded version of your presentation ahead of the in-person event on the Gold Coast.
- Pre-recorded presentations are requested from all presenters and will be loaded into the On-Demand Portal accessible by all registered delegates post event.
- All presentations must be uploaded in MP4 format.
- Pre-recorded Oral Presentations must not be any longer than the allocated time slot. You may be asked to re-record and re-submit to ensure presentation times are kept to the allocated timeslot.
- You will not have the opportunity to make any edits once the file has been uploaded.
ACTIONS FOR ORAL PRESENTERS AT THE CONFERENCE
On Arrival
Preparing your Presentation for the Conference
Please refer to the program schedule to view the day and time of your presentation HERE. The program is subject to change, please ensure you download the most recent program.
The preferred method of presentation is via PowerPoint. PowerPoint presentations should be prepared in wide screen 16:9 (not standard 4:3 format). You must bring your presentation to the conference on USB Flash drive for it to be loaded onto the venue system by an audiovisual technician in the speakers’ preparation room. Please have your presentation saved under your last/family name.
Session Rooms
All session rooms will be equipped with a laptop, lectern, lapel microphone, data projector and hand held slide presenter / laser pointer (clicker) supplied by the venue. It is recommended that you use the venue laptops and play back devices.
If you must use your own laptop, please advise this office before 26 May 2023. Ensure you bring the appropriate adaptors and please note that the venue will not provide any technical support for equipment it does not own and maintain.
Presenter Registration
Presenters are requested to report to the registration desk on arrival. You will be directed to the speaker preparation area where your presentation will be uploaded and verified. If you have a MAC or special presentation requirements, please see the technical operators in the speaker preparation area for assistance. If at all possible, please check your presentation material in the speaker preparation area well before your presentation time to avoid any problems when you present.
We further recommend you meet with your session chairperson in the session room 10-15 minutes prior to the commencement of the session.
Speaker Preparation Room
A Speaker Preparation Room will be available onsite. Further details will be provided to presenters closer to the event date.
Session Rooms
All session rooms will be equipped with a laptop, lectern, lapel microphone, data projector and hand held slide presenter / laser pointer (clicker) supplied by the venue. It is recommended that you use the venue laptops and play back devices.
If you must use your own laptop, please advise this office before 26 May 2023. Ensure you bring the appropriate adaptors and please note that the venue will not provide any technical support for equipment it does not own and maintain.
Presenter Registration
Presenters are requested to report to the registration desk on arrival. You will be directed to the speaker preparation area where your presentation will be uploaded and verified. If you have a MAC or special presentation requirements, please see the technical operators in the speaker preparation area for assistance. If at all possible, please check your presentation material in the speaker preparation area well before your presentation time to avoid any problems when you present.
We further recommend you meet with your session chairperson in the session room 10-15 minutes prior to the commencement of the session.
Speaker Preparation Room
A Speaker Preparation Room will be available onsite. Further details will be provided to presenters closer to the event date.
PUBLICATION OF PRESENTATIONS
Access to Presentations
Following live presentations at the In-Person event on the Gold Coast, pre-recorded presentations provided by presenters will be made available for 6 months after the Conference via the On-Demand Portal. On-Demand content will be password/pin protected and only accessible to those with valid registrations.
Copyright Conditions
COPYRIGHT©2023 by the Australian and New Zealand Society for Health Professional Educators. ANZAHPE holds the continuing right to use, distribute, archive, copy and edit pre-recordings and all supporting material accompanying the Presentation, in whole or in part for 6 months after the conference. Authors retain copyright of all material.