Sponsor and Exhibitor Zone

AATE/ALEA NATIONAL CONFERENCE 2024

Your next chapter awaits with possibility, aplenty

The Sponsor and Exhibitor Zone is your gateway to all the essential information and forms that need completing:

Important Links

Important Dates

Preliminary Exhibitor Floor Plan

Bump in / Out Schedule

Booth Constructor and Furniture Hire

Exhibition Delivery Information

Important Dates

Delivery of Exhibitor Goods
From Wednesday 10 July 2024
Bump in
Wednesday 10 July 2024
1:30pm - 5:00pm
Welcome Reception
Wednesday 10 July
Halls F & G (Exhibition Hall)
5:30pm - 7:00pm
*refer to your personalised sponsor checklist link for your key deadlines

Important Links

AATE / ALEA 2024 Exhibition Floor plan

Social Media Post TEMPLATE

Adelaide Expo Online Portal

Adelaide Convention Centre Exhibitor Delivery Label

Adelaide Convention Centre Exhibition Handbook

Adelaide Convention Centre Carpark & Loading Dock Map

Venue

AATE ALEA 2024 will be held at:

Adelaide Convention Centre, Adelaide
North Terrace, Adelaide, South Australia
Access via North Terrace , up the escalators to the Main Entrance

Parking

The Adelaide Convention Centre has two car parks to the general public. Maps for each of the carparks are shown below and under the 'Important Links' box above.

The North Terrace Carpark Map
The Riverbank Carpark Map

Shell Scheme Exhibition Booth

Each display is 3m wide x 3m deep x 2.4m high.

Shell Scheme

Walls: 2.4m high Velcro-compatible frontrunner fabric finished walls
Colour – black
Fascia: Digital print fascia name board sign featuring single colour lettering on a white background
A company sign will be installed over each open side Full colour or logo name board signs can be produced at an additional cost (POA)
Lighting: 2 x LED spotlights per 3m x 3m booth (9sqm) or smaller
Power: 1 x 4amp power point per 3m x 3m booth (9sqm) or smaller
Not to be used: Pins, staples, screws, nails, bolts, paint or double-sided adhesive tape
To be used: Velcro, hook & chain

Trestle Table & Chairs

If you have not arranged furniture hire through Adelaide Expo Hire, a black clothed trestle table and two (2) chairs can be arranged for you.

Table dimensions are 1800mm L x 750mm W x 750mm H.

Please advise Event Studio by Friday 7th June if this a requirement.

Bump In / Out Schedule

Bump In

Wednesday 10 July, 2024

Booth Construction (Adelaide Expo Hire constructing shell scheme booths)
8.00am - 1.00pm

Custom Booth Construction
9.30am - 1.00pm

Exhibitor Bump In/Setup
1.30pm – 5.00pm

Bump Out

Saturday 13 July, 2024

Exhibitor Bump Out/Breakdown
11.30am - 2.00pm

Adelaide Expo Hire Dismantle
From 2.00pm onwards

Booth Constructor & Exhibition Hire

Adelaide Expo Hire

Adelaide Expo Hire (AEH) have been engaged as the booth constructor for AATE ALEA 2024. To confirm your booking and confirm your requirements, please contact:

Contact: Kim Sluggett
P: +61 8 8350 2300
D: +61 8 8350 2306
M: 0417 859 466

E: kims@aeh.com.au
W: www.aeh.com.au

All Exhibitors will be sent an exhibition kit link from AEH for completion.

Exhibition Delivery & Loading Dock Information

Please clearly label all your goods using one of the Adelaide Convention Centre delivery label, linked above under the 'Important Links' box.

Sponsors/Exhibitors will need to coordinate your own freight using the ACC Delivery Label based on the following loading dock instructions:

DELIVERIES WILL BE ACCEPTED ON WEDNESDAY 10 JULY - BETWEEN 8.00AM & 4.00PM

DELIVERIES WILL BE COLLECTED ON SATURDAY 13 JULY - BETWEEN 8.00am & 4.00PM

The Adelaide Convention Centre takes NO RESPONSIBILITY in signing in items - courier needs to have Authority to Leave (ATL).

All responsibility remains with the sender and onsite sponsor/exhibitor representative.

PLEASE NOTE: All deliveries must be scheduled with the Adelaide Convention Centre, North Terrace Loading Dock on 08 8210 6773 or ntld@avmc.com.au prior to there arrival.

***

Exhibitor items will be taken directly to your allocated booth by an ACC Porter during scheduled Exhibitor Bump-in: Wednesday 10 July 2024 1.30pm - 5.00pm

Exhibitor items will need to be clearly labelled and left at your booth for an ACC Porter to take to loading dock, during scheduled Exhibitor Bump-out: Saturday 13 July 11.30am - 2.00pm

Exhibitors are to coordinate your own freight for post conference collection from the Adelaide Convention Centre loading dock on Saturday 13 July.

Deliveries

To assist with your deliveries, you may wish to use a courier company familiar with the Adelaide Convention Centres policies. Please see below a suggested Courier Company the Adelaide Convention Centre has recommend who offer flexibility:

PACK & SEND Adelaide East Service Centre

To confirm your transport and storage needs, discuss your requirements and request a quote, please contact:

Contact: Johnny Lin
T: +61 8 8232 2544
E: johnnylin@packsend.com.au
Website

Storage

A dedicated storage area will be available for your use within the Exhibition Hall. Shown on the left side of the floorplan. It is recommended your boxes are clearly labelled, exhibitors are responsible for their own goods.

Satchel Inserts

Satchel Inserts will be setup as a ‘build your own’ satchel station. Inserts should be no larger than A4 in size.

Inserts can either be provided to registration staff at the Conference (by 1.30pm) OR delivered to our office by Friday 5th July 2024.

Event Studio
ATTN: AATE ALEA Satchel Inserts
60 Wellington Square
North Adelaide SA 5006

Estimated 600 inserts will suffice as it is a build your own station and not all delegates collect all inserts.

Please advise Event Studio by Friday 7th June if you plan to provide a satchel insert.

Conference Handbook Sponsor Advertisement

Please refer to your entitlements and checklist for advertising size.

Advertising artwork is to be supplied as a high resolution PDF, with fonts embedded or converted to outlines.
All images preferable at 100% scale.

Full Page Advert Dimensions:
Program Specs (A4 Colour Print)
Trim size: 297mm h x 210mm w (A4)
Bleed size: 302mm h x 215mm w

Half Page Advert Dimensions:
Trim size: 148mm (h)x 210mm w (A4)
Bleed size: 5mm (if applicable)

Quarter Page Advert Dimensions:
Trim size: (landscape only) 60mm (h) x 210mm (w)
Bleed size: 5mm (if applicable)

Public Liability Insurance

All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $10 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.

Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.

Exhibition Hours

Exhibitors are welcome to be in attendance on their trade exhibition stand in Hall F & G for the following hours:

Wednesday 10 July , 2024
5:30pm - 7:00pm (Welcome Reception)

Thursday 11 July, 2024
Exhibition opens from 7:30am - 5:00pm
Arrival Coffee 7:30am - 8:30am
Morning Tea 10:00am - 10:30am
Lunch 12:40pm - 1:25pm
Afternoon Tea 3:35pm - 4:05pm

Friday 12 July, 2024
Exhibition opens from 7.30am - 5:00pm
Arrival Coffee 8:00am - 9:00am
Morning Tea 10:00am - 10:30am
Lunch 1:20pm - 2:05pm
Afternoon Tea 3:05pm - 3:35pm

Saturday 13 July, 2024
Exhibition opens from 7.15am - 11:30am
Arrival Coffee 8:00am - 9:00am
Morning Tea 10:40am - 11:30am