SPONSOR & EXHIBITOR ZONE


Welcome to the Sponsor and Exhibitor Zone

We’ll be updating this page from time to time with important information, reminders and helpful hints. 


IMPORTANT DATES:

Accommodation Booking: prior to Thursday 1 February 2024

Trade Booth Facia Sign Deadline: Monday 5 February 2024

Meeting Handbook Advertising Deadline: Friday 9 February 2024

Delivery of Exhibitor Goods: 
Friday 1 March 2024 | 8.00am - 4.00pm
or
Sunday 3 March 2024 | 8.00am - 6.00pm

Bump in (Hall M): Sunday 3 March 2024 | 1.00pm - 6.00pm

Welcome Reception (Exhibition Hall): Monday 4 March  | 5.00pm - 7.00pm

*refer to your sponsor checklist for your key deadlines



VENUE & EXHIBITION:

The NDLR Meeting 2024 will be held at:

Adelaide Convention Centre, Adelaide
North Terrace, Adelaide, South Australia
Access via North Terrace , up the escalators to the Main Entrance 

The NDLR Exhibition will be held in Hall M - preliminary floorplan is available to download adjacent. 

Sponsor booths have now been allocated and the attached plan will reflect this and updated on a regular basis.  

Please note, this is plan is evolving as sponsors confirm their preferred location and involvement. Our team will endeavour to have the most up to date floor plan available for your convenience. 


BOOTH PACKAGE INCLUSIONS:

Each display is 3m wide x 2m deep

Shell Scheme 

  • Walls: 2.4m high Velcro-compatible frontrunner covered Corinthian walls
  • Colour – black
  • Fascia: Digital print fascia name board sign featuring single colour lettering on a white background
  • A company sign will be installed over each open side Full colour or logo name board signs can be produced at an additional cost (POA)
  • Lighting: 2 x LED spotlights per 3m x 2m booth
  • Power: 1 x 4amp power point per 3m x 3m booth 
  • Not to be used: Pins, staples, screws, nails, bolts, paint or double-sided adhesive tape
  • To be used: Velcro, hook & chain 


PRELIMINARY SCHEDULE:

Bump In

Sunday 3 March 2024

Booth Construction (Adelaide Expo Hire constructing shell scheme booths)
8.00am - 12.00pm

Exhibitor Bump In/Setup 
1.00pm – 6.00pm   

*high visibility vests and enclosed footwear to be worn during bump-in

Bump Out

Wednesday 6 March 2024

Exhibitor Bump Out
1.45pm – 3.45pm

Breakdown and Adelaide Expo Hire Dismantle 
3.45pm – 7.00pm


EXHIBITION HOURS:

Delegates will be in the exhibition and poster display area during all scheduled refreshment breaks. We recommend displays are staffed during scheduled breaks but the exhibition area will remain open/accessible from commencement of sessions until the close of each day.

Monday 4 March
7.30am - 5.00pm
5.00pm - 7.00pm  Welcome Reception & Poster Session

Tuesday 5 March
8.00am - 6.00pm

Wednesday 6 March
8.00am - 3.30pm


BOOTH CONSTRUCTOR / FURNITURE HIRE:



Adelaide Expo Hire

Adelaide Expo Hire (AEH) have been engaged as the booth constructor for the
NDLR 2024. To confirm your booking and confirm your requirements, please contact: 

Contact:  Kim Sluggett
P:  +61 8 8350 2300
D:  +61 8 8350 2306
M:  0417 859 466

E:  kims@aeh.com.au
W: www.aeh.com.au

All Exhibitors will be sent an exhibition kit link from AEH for completion.


EXHIBTION DELIVERY & LOADING DOCK INFORMATION:

Please clearly label all your goods using one of the Adelaide Convention Centre delivery label, linked below and under the 'Important Links' box above.

Sponsors/Exhibitors will need to coordinate own freight using the ACC Delivery Label (FRI) or ACC Delivery Label (SUN) based on the following loading dock instructions:


DELIVERIES WILL BE ACCEPTED ON

FRIDAY 1 MARCH - BETWEEN 8.00AM & 4.00PM

OR

SUNDAY 3 MARCH, 2024 - BETWEEN 8.00AM & 6.00PM


DELIVERIES WILL BE COLLECTED ON

WEDNESDAY 6 - THURSDAY 7 MARCH, 2024 

The Adelaide Convention Centre takes NO RESPONSIBILITY in signing in items - courier needs to have Authority to Leave (ATL). 

All responsibility remains with the sender and onsite sponsor representative.


PLEASE NOTE: All deliveries must be scheduled with the Adelaide Convention Centre, North Terrace Loading Dock on 08 8210 6773 or ntld@avmc.com.au prior to their arrival. 


***


Sponsors/Exhibitors items will be brought to confirmed booth/stand location by an ACC Porter, during scheduled
Exhibitor Bump-in: Sunday 3 March - 11.30am to 3.00pm


Sponsors/Exhibitors items will need to be clearly labelled and left at your booth for tan ACC Porter to take to loading dock, during scheduled
Exhibitor Bump-out: Wednesday 6 March - 1.45pm onwards


Sponsors/Exhibitors to coordinate own freight for post conference collection from the same Adelaide Convention Centre dock point on 
Wednesday 6 - Thursday 7 March 2024



FREIGHT FORWARDER INFORMATION:

It is strongly recommended that any exhibitor transporting freight to and from the ACC use the services of a specialised exhibition focused freight forwarder. This will avoid potential problems with customs, duties, and deliveries outside designated times

CTL  Exhibitions is the preferred logistics supplier at the Adelaide Convention Centre. CTL Exhibitions provide a comprehensive freight handling/ logistics/customs clearance/ forklifting service and should be contacted directly to make the necessary arrangements. Charges will apply. 




CTL Exhibitions, Transport & Logistics

CTL Exhibition, Transport and Logistics are engaged as the AOC 2024 Frieght Forwarder. To confirm your  transport and storage needs, discuss your requirements and request a quote, please contact: 

Contact: Chris Millane
M: +61 411 659 598
E: Chris@CTL.com.au
W: CTL.com.au

Please ensure you contact Chris via email to book in your freight and storage requirements with CTL Exhibitions.


VENUE ELECTRICAL TEST & TAG REQUIREMENTS:

Please note the below requirements when looking to use electrical equipment at the Adelaide Convention Centre.

All electrical equipment entering ACC must comply with the Australian Standards and South Australian Work Health and Safety Act 2012. This Act covers all electrical equipment used in the workplace, including equipment brought into the building by contractors or third parties. The outward sign of compliance with the Act will be the equipment's electrical test tag, compliant with relevant standards. Any electrical equipment that does not display up to date testing and tagging in accordance with the relevant Australian/New Zealand standards is not prohibited onsite. ACC reserves the right to remove or replace, at the contractors or exhibitor's expense, any electrical equipment not complying with the Act or deemed to be unsafe. Power cords which are detachable, such as IEC leads, extension leads, and power boards are separate items and need to be tested independently from the equipment they are supplied with..” (ref page #21 Adelaide Convention Centre Exhibition Handbook).


STORAGE:

There will be limited on-site storage facilities for packing materials and boxes. It is recommended that exhibitors consider their storage needs (packing crates and freight forwarding materials) for the duration of the exhibition. Exhibitors may not leave boxes and packing material in the exhibition display area during the show.


PARKING:

The Adelaide Convention Centre has two car parks to the general public. Maps for each of the carparks are shown below and under the 'Important Links' box above.

The North Terrace Carpark Map 
The Riverbank Carpark Map 


MEETING APP:

The NDLR 2024 Meeting App is available to sponsors / exhibitors and delegates to download onto your personal mobile phone device.

The app will have up-to-date speaker and conference program information, the ability to exchange details with colleagues (via QR codes - see further information below), along with a Sponsor and Exhibitors Hub where meeting delegates can access your organisations logo, bio and brochures.

To upload your organisations bio and/or brochure(s) to your sponsor App profile - please do this via your personalised Sponsor Link (link provided in your entitlements document).

Note: App details will be provided to all delegates in the welcome email. 

Delegate QR codes - All name badges will incorporate a unique QR code. Exhibitors/Sponsors can capture delegate information and exchange details by scanning the QR code using the NDLR 2024 Meeting App. 


ACCOMMODATION:

NDLR Meeting 2024 is being held during March, 2024 which is a busy time in Adelaide with the Adelaide Fridge Festival and Adelaide Festival being held, attracting interstate and overseas tourists. 

It is recommended to book accommodation early to avoid disappointment. 

To book accommodation please access the link below: 

We’ve negotiated accommodation discounts and secured a limited number of reduced-rate hotel rooms to make your trip to Adelaide cost affordable. Through the travel experts at Accommodation Link, rooms at the group rate are limited and available on a first come, first-served basis.



PUBLIC LIABILITY INSURANCE:

All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $10 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.

Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.

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EVENT MANAGER

Event Studio Group 

For all conference enquiries, please talk to the team at Event Studio Group Pty Ltd:

E: NDLR2024@eventstudio.com.au  |  P: +61 (08) 8379 8222

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