Accommodation Booking: prior to Thursday 1 February 2024
Trade Booth Facia Sign Deadline: Monday 5 February 2024
Meeting Handbook Advertising Deadline: Friday 9 February 2024
Delivery of Exhibitor Goods:
Friday 1 March 2024 | 8.00am - 4.00pm
or
Sunday 3 March 2024 | 8.00am - 6.00pm
Bump in (Hall M): Sunday 3 March 2024 | 1.00pm - 6.00pm
Welcome Reception (Exhibition Hall): Monday 4 March | 5.00pm - 7.00pm
*refer to your sponsor checklist for your key deadlines
The NDLR Meeting 2024 will be held at:
Adelaide Convention Centre, Adelaide
North Terrace, Adelaide, South Australia
Access via North Terrace , up the escalators to the Main Entrance
The NDLR Exhibition will be held in Hall M - preliminary floorplan is available to download adjacent.
Sponsor booths have now been allocated and the attached plan will reflect this and updated on a regular basis.
Please note, this is plan is evolving as sponsors confirm their preferred location and involvement. Our team will endeavour to have the most up to date floor plan available for your convenience.
Each display is 3m wide x 2m deep
Sunday 3 March 2024
Booth Construction (Adelaide Expo Hire constructing shell scheme booths)
8.00am - 12.00pm
Exhibitor Bump In/Setup
1.00pm – 6.00pm
*high visibility vests and enclosed footwear to be worn during bump-in
Wednesday 6 March 2024
Exhibitor Bump Out
1.45pm – 3.45pm
Breakdown and Adelaide Expo Hire Dismantle
3.45pm – 7.00pm
Monday 4 March
7.30am - 5.00pm
5.00pm - 7.00pm Welcome Reception & Poster Session
Tuesday 5 March
8.00am - 6.00pm
Wednesday 6 March
8.00am - 3.30pm
Adelaide Expo Hire (AEH) have been engaged as the booth constructor for the
NDLR 2024. To confirm your booking and confirm your requirements, please contact:
Contact: Kim Sluggett
P: +61 8 8350 2300
D: +61 8 8350 2306
M: 0417 859 466
E: kims@aeh.com.au
W: www.aeh.com.au
All Exhibitors will be sent an exhibition kit link from AEH for completion.
Sponsors/Exhibitors will need to coordinate own freight using the ACC Delivery Label (FRI) or ACC Delivery Label (SUN) based on the following loading dock instructions:
DELIVERIES WILL BE ACCEPTED ON
FRIDAY 1 MARCH - BETWEEN 8.00AM & 4.00PM
OR
SUNDAY 3 MARCH, 2024 - BETWEEN 8.00AM & 6.00PM
DELIVERIES WILL BE COLLECTED ON
WEDNESDAY 6 - THURSDAY 7 MARCH, 2024
The Adelaide Convention Centre takes NO RESPONSIBILITY in signing in items - courier needs to have Authority to Leave (ATL).
All responsibility remains with the sender and onsite sponsor representative.
PLEASE NOTE: All deliveries must be scheduled with the Adelaide Convention Centre, North Terrace Loading Dock on 08 8210 6773 or ntld@avmc.com.au prior to their arrival.
***
Sponsors/Exhibitors items will be brought to confirmed booth/stand location by an ACC Porter, during scheduled
Exhibitor Bump-in: Sunday 3 March - 11.30am to 3.00pm
Sponsors/Exhibitors items will need to be clearly labelled and left at your booth for tan ACC Porter to take to loading dock, during scheduled
Exhibitor Bump-out: Wednesday 6 March - 1.45pm onwards
Sponsors/Exhibitors to coordinate own freight for post conference collection from the same Adelaide Convention Centre dock point on
Wednesday 6 - Thursday 7 March 2024
It is strongly recommended that any exhibitor transporting freight to and from the ACC use the services of a specialised exhibition focused freight forwarder. This will avoid potential problems with customs, duties, and deliveries outside designated times
CTL Exhibitions is the preferred logistics supplier at the Adelaide Convention Centre. CTL Exhibitions provide a comprehensive freight handling/ logistics/customs clearance/ forklifting service and should be contacted directly to make the necessary arrangements. Charges will apply.
CTL Exhibition, Transport and Logistics are engaged as the AOC 2024 Frieght Forwarder. To confirm your transport and storage needs, discuss your requirements and request a quote, please contact:
Contact: Chris Millane
M: +61 411 659 598
E: Chris@CTL.com.au
W: CTL.com.au
Please ensure you contact Chris via email to book in your freight and storage requirements with CTL Exhibitions.
Please note the below requirements when looking to use electrical equipment at the Adelaide Convention Centre.
All electrical equipment entering ACC must comply with the Australian Standards and South Australian Work Health and Safety Act 2012. This Act covers all electrical equipment used in the workplace, including equipment brought into the building by contractors or third parties. The outward sign of compliance with the Act will be the equipment's electrical test tag, compliant with relevant standards. Any electrical equipment that does not display up to date testing and tagging in accordance with the relevant Australian/New Zealand standards is not prohibited onsite. ACC reserves the right to remove or replace, at the contractors or exhibitor's expense, any electrical equipment not complying with the Act or deemed to be unsafe. Power cords which are detachable, such as IEC leads, extension leads, and power boards are separate items and need to be tested independently from the equipment they are supplied with..” (ref page #21 Adelaide Convention Centre Exhibition Handbook).
The Adelaide Convention Centre has two car parks to the general public. Maps for each of the carparks are shown below and under the 'Important Links' box above.
To upload your organisations bio and/or brochure(s) to your sponsor App profile - please do this via your personalised Sponsor Link (link provided in your entitlements document).
Note: App details will be provided to all delegates in the welcome email.
Delegate QR codes - All name badges will incorporate a unique QR code. Exhibitors/Sponsors can capture delegate information and exchange details by scanning the QR code using the NDLR 2024 Meeting App.
NDLR Meeting 2024 is being held during March, 2024 which is a busy time in Adelaide with the Adelaide Fridge Festival and Adelaide Festival being held, attracting interstate and overseas tourists.
It is recommended to book accommodation early to avoid disappointment.
We’ve negotiated accommodation discounts and secured a limited number of reduced-rate hotel rooms to make your trip to Adelaide cost affordable. Through the travel experts at Accommodation Link, rooms at the group rate are limited and available on a first come, first-served basis.
All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $10 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.
Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.
Join the mailing list to be kept up to date with information on the New Directions in Leukaemia Research 2024 Meeting. Join mailing list here.
Event Studio Group
For all conference enquiries, please talk to the team at Event Studio Group Pty Ltd:
E: NDLR2024@eventstudio.com.au | P: +61 (08) 8379 8222
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