Sponsorship terms & conditions

Sponsorship Terms & Conditions 

By confirming your involvement as a sponsor, you agree to the 2021 ANZSNM ASM terms and conditions below.

Disclaimer

The Organising Committee reserves the right to amend the sponsorship terms and conditions, the sponsorship packages, add any sponsorship package and accept any sponsorship offer, listed or unlisted, at any time and without notice. 

COVID-19

Our priority is the safety and well being of our delegates and therefore we will continue to monitor the COVID-19 situation and we will act in accordance with the advice of the State and Federal Government. The organiser reserves the right to adjust attendance numbers at local sites in line with the most current social distance regulations. The Event will follow all reasonable Hygiene and Health safety measures of the venue and request delegates abide by these health protocols.

Attendance

The organisers make no warranty as to the number of delegates and/or visitors that may attend the exhibition and/or associated Conference.

Provision of Delegates Details

The provision of delegate contact details as specified in individual packages is subject to the Provisions of the Privacy Act 2001. The Privacy Act 2001 provides that before name and address details can be published in the list of Conference delegates for distribution to fellow delegates or any other party, delegates must give consent. When a delegate list is supplied to the sponsor, you are reminded to use it in accordance with the Australian Spam Act, the various Australian Privacy Acts and by following business best practices for information management.

Public and Product Liability Insurance

All exhibitors participating in a local site are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $10 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.

Corporate Recognition

Inclusion of corporate logos or recognition in soft copy material is subject to meeting publication deadlines. We request that all logos be supplied in an eps format or high resolution 300 dpi jpg file. Should an alternative format be received, the Conference Organisers cannot be held responsible for the quality of the logo displayed in any of the promotional material or documentation.

Unavoidable Occurrences

In the event that the Conference is cancelled or delayed through no fault of the Organiser, the venue or Conference Secretariat including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slowdowns or disputes, global health crisis, or other similar events then the exhibitor/sponsor shall not be entitled to any refund or claim for any loss or damage.

Sponsor/Exhibitor Registrations, Exhibition & Attendance

All sponsor/exhibitor representatives attending the Conference must be pre-registered with the Secretariat in advance to receive login details for access to the virtual platform in which the conference will be held. 

Sponsors/exhibitors are responsible for the virtual and physical exhibition that they will reside including providing the content to be presented in the stand and staffing the virtual exhibition, and Local Sites where applicable, on the day. 

ANZSNM reserves the right, but has no obligation, to review sponsors/exhibitors proposed exhibition stand content prior to the Conference.

Photography/Recording

Exhibitors may download images or recordings of their own virtual stand. Digital images or recordings of the online event in general or other sponsors/exhibitors’ virtual stands is prohibited. 

Cancellation Policy

All cancellations are to be received in writing and acknowledgment received from the Conference Secretariat within 72 hours of lodging cancellation (subject to public holidays). No refunds are currently offered however special consideration may be requested.

Conditions

1. All costs exclude GST. Sponsors and Exhibitors agree to pay ANZSNM ASM the full amount payable and as due. Monies are to be paid in Australian Dollars and include potential bank fees for processing international transfers. A tax invoice will be sent on receipt of confirmation of sponsorship with payment terms noted

2. All signage at Local Sites is to be freestanding unless otherwise approved and is subject to venue pre-approval

3. ANZSNM holds the continuing right to use all conference material, including sponsor logos and branded content, in future ANZSNM publications, press releases, Internet Publications, PR, promotional materials and reprints

Indemnity

Sponsors shall indemnify the Organiser, the venue and Conference Secretariat and hold them harmless for any claims, losses, damages, fees, expenses, or awards arising out of (1) any personal injury, death, or property damage caused by Sponsors/exhibitors negligence or misconduct related to its role as a Sponsor/Exhibitor for 2021 ANZSNM ASM; or (2) any material, exhibits, documents, or other content distributed, displayed, or otherwise provided by Sponsor/Exhibitor for 2021 ANZSNM ASM; or (3) cancellation or deferral of the Conference; or (4) technical delay/issues with the event platform in which the conference is to be held and cannot be virtually conducted.