Welcome to the Sponsor and Exhibitor Zone

IMPORTANT DATES:
Accommodation Booking:  prior to 6 May 2024
Conference Handbook Advertising Deadline:  15 May 2024
Trade Booth Facia Sign Deadline: 22 May 2024
Delivery of Exhibitor Goods:
Monday, 10 June 2024 | 9.00am - 3.00pm
or
Tuesday, 11 June 2024 | 9.00am - 3.00pm
Venue Contractor Induction:  prior to 12 June 2024
Bump-in: see times below
Networking Drinks: Wednesday, 13 June 2024 | 5.50pm - 7.50pm
*refer to your personalised sponsor checklist link

IMPORTANT LINKS:

NWC Carpark Map & Loading Bay Location

AITD 2024 Exhibition Floorplan

EXHIBITION FLOOR PLAN:

The AITD Exhibition will be in the Concourse (opening into Ferguson and Broughton rooms), located on the ground floor at the National Wine Centre.

The AITD Exhibition Preliminary Floor Plan is available to download adjacent.

Please note, this is plan is evolving as sponsors confirm their preferred location and involvement. Our team will endeavour to have the most up to date floor plan available for your convenience.

EXHIBITION FLOOR PLAN

PRELIMINARY SCHEDULE

Bump In

Wednesday, 12 June 2024

AEH Booth Construction (AEH constructing shell scheme booths)
7.00am - 11.30am

Exhibitor Bump In
1.30pm – 5.00pm (Wednesday, 12 June 2024)
or
7.00am – 8.00am (Thursday, 13 June 2024)

Bump Out

Friday, 14 June 2024

Exhibitor Bump Out
2.15pm - 5.30pm

AEH Booth Dismantle
From 5.30pm onwards

EXHIBITION HOURS

Delegates will be in the exhibition area during scheduled refreshment breaks. We recommend displays are staffed during scheduled breaks but the exhibition area will remain open/accessible from commencement of sessions until the close of each day.

Please note: Networking Drinks on Thursday, 13 June are tentatively being held in the outdoor Terrace area, however if weather is inclement, they may be relocated into the exhibition foyer space. It is optional for exhibitors to staff your stand during this time.

Thursday 13 June (Day 1)
8.00am - 5.50pm
5.50pm - 7.50pm Networking Drinks

Friday 14 June (Day 2)
8.00am - 5.00pm

BOOTH PACKAGE INCLUSIONS

SHELL SCHEME - Each display is 3m wide x 1m deep

Walling
2.34m high smooth finish wall panels. Aluminium framing. Colour – white.

Fascia sign
Digitally printed company name sign with single colour text on a white background. A fascia sign will be installed across the front of each booth

Lighting
2 x LED spotlights per booth Option A
1 x LED arm light per booth Option B

Power
1 x 4amp power point per booth

To be used
UHU tac white putty (white tac), 3M Command picture hanging strips, hook &chain (all available from Adelaide Expo Hire)

Not to be used
Pins, staples, screws, nails, bolts, Velcro, paint or double-sided adhesive tape. (Please note that a charge will be invoiced to exhibitors for any wall panel damage)

BOOTH CONSTRUCTOR / FURNITURE HIRE
Adelaide Expo Hire

Adelaide Expo Hire (AEH) have been engaged as the booth constructor for AITD.
To confirm your booking and confirm your requirements, please contact:

Contact: Kim Slugget
P: +61 8 8350 2300
E: kims@aeh.com.au
W: www.aeh.com.au

All Exhibitors will be sent an exhibition kit link from AEH for completion.

VENUE

AITD Conference 2024 will be held at:

National Wine Centre of Australia, Adelaide
Corner of Hackney Road & Botanic Street, Adelaide

The National Wine Centre requires:

All onsite exhibitors to complete an online Contractor Induction prior to arrival - CLICK THIS LINK
All onsite exhibitors to check-in at the Guest Services desk on arrival
All electrical items are required to be test & tagged and are valid

EXHIBITION DELIVERY INFORMATION

Please clearly label all your goods using the National Wine Centre - NWC Delivery Label, linked below and under the 'Important Links' box above.

Sponsors/Exhibitors will need to coordinate own freight using the NWC Delivery Label based on the following loading dock instructions:

DELIVERIES WILL ONLY BE ACCEPTED 2 DAYS PRIOR TO THE COMMENCEMENT OF THE EVENT AND MUST BE COLLECTED WITHIN 24 HOURS AFTER THE CONCLUSION OF THE EVENT

ALL GOODS TO BE DELIVERED BETWEEN 9.00AM & 3.00PM WEEKDAYS ONLY

(NOTE: The National Wine Centre takes NO RESPONSIBILITY in storing these items.
Courier’s charges may apply should we need to arrange these items to be sent back to you. All responsibility remains with the sender)

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Sponsors/Exhibitors items will be brought to confirmed booth/stand location by the NWC team, during scheduled
Exhibitor Bump-in: Wednesday, 12 June - 1.30pm to 5.00pm OR Thursday, 13 June - 7.00am - 8.00am

Sponsors/Exhibitors items will need to be clearly labelled and left at your booth for the NWC team to take to loading dock, during scheduled
Exhibitor Bump-out: Friday, 14 June - 2.15pm to 5.30pm

Sponsors/Exhibitors to coordinate own freight for post conference collection from the same NWC dock point on
Monday, 17 June - 9.00am to 3.00pm

STORAGE

There will be limited on-site storage facilities for packing materials and boxes. It is recommended that exhibitors consider their storage needs (of packing crates and freight forwarding materials) for the duration of the exhibition. Exhibitors may not leave boxes and packing material in the exhibition display area during the show.

PARKING

National Wine Centre has an open car park to the general public. Map available HERE, and under the 'Important Links' box above.

PUBLIC LIABILITY INSURANCE

All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $10 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.

Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.

We’ll be updating this page from time to time with important information, reminders and helpful hints.

IMPORTANT DATES: