Poster Presentations
We appreciate your time and ask you read the instructions to ensure deadlines and expectations as a Poster Presenter are met. Please find below more details on requirements for presentations.
Key Dates for Poster Presenters:
- Initial Author Notification - 23 March 2022
- Program Released - 27 June 2022
- Author Registration Deadline - 15 July 2022
- Poster Portal Re-Open (for uploading your Poster PDF & Optional 3 minute Video) - 26 July 2022
- Poster PDF & Optional 3 minute Video Upload Deadline - 26 August 2022
Poster Presentation Instructions
- All Presenters are to register for their attendance at the conference by 15 July 2022.
- The In Person Conference will feature a Poster Presentation display area.
- Posters should be no larger than AO portrait size i.e. 841mm wide [left to right] x 1189mm high [top to bottom]. Please ensure your poster does not exceed 841mm wide.
- Posters can be erected from 8.00am Monday 26 September 2022. Posters must be taken down between 3.30pm and 5.00pm Wednesday 28 September 2022.
- All poster presenters should be alongside their poster during scheduled poster viewing break times.
- Poster PDF's are required for the post conference portal, and can be uploaded via the Poster Portal. Your personalised link to the Poster Portal will be sent in the coming weeks with instructions. There is the option to also submit a 3 minute poster presentation video to accompany your PDF Poster. Information on how to upload via a drop box link is provided in the Poster Portal.
- The organisers accept no responsibility for damage to or loss of posters.
PRIOR TO THE CONFERENCE
Presenter Registration
All presenting authors must register by 15 July 2022. Please use the unique link sent to your nominated email. A presenter is deemed the nominated person/s who will present an oral paper.
Poster PDF Instructions
- We require all poster presenters to upload your poster in PDF format ahead of the in person event in Adelaide. These will be displayed in the On-Demand Poster Gallery available post Conference.
- Poster presenters have been sent an email with a personalised link into your poster portal account to upload your Poster PDF.
- All Poster PDF's need to be uploaded by the 26 August 2022.
3 minute Video Poster Presentations (optional)
- Pre-recorded poster presentations will be 3 minutes maximum in length and will accompany your poster in the On Demand Poster Gallery available on the Virtual Platform.
- All video presentations must be uploaded in MP4 Format.
- You will not have the opportunity to make any edits once the files have been uploaded.
- To upload your completed pre-recorded video, please enter the Poster Portal by using your personalised link sent via email.
Pre-Recorded Presentations
AT THE CONFERENCE
On Arrival
Presenter Registration
Presenters are requested to report to the registration desk on arrival, where they will be given instructions to the location of the Poster boards to erect their Poster in the correct position. Velcro will be provided.
Posters should be no larger than AO portrait size i.e. 841mm wide [left to right] x 1189mm high [top to bottom]. Please ensure your poster does not exceed 841mm wide.
Posters can be erected from 8.00am Monday 26 September 2022. Posters must be taken down between 3.30pm and 5.00pm Wednesday 28 September 2022.
All poster presenters should be alongside their poster during the scheduled breaks and poster viewing times.
A reminder that onsite, the organisers accept no responsibility for damage to or loss of posters.
PREPARING YOUR POSTER
Poster Presentation Guidelines
A poster should be a visual representation of your work in a format that attracts people and can be read from a distance of 2-3m. Certainly, the main idea should be identifiable from 2-3m.
“Each poster has about 10 seconds to stimulate scientific interest” (D Lindsay 2011). Catch the eye, make a statement, justify with data, then stimulate the onlooker to find out more by starting a discussion with you -the author.
Plan
- Customise the layout of your poster based on the content of your paper but don’t just copy slabs of text.
- Arrange into sections so the order to read is clear when read from top left to bottom right.
- Be generous with white space. Try not to overcrowd the poster.
- Test your poster layout by printing on an A4 first. Make sure the poster can be easily read.
- Remember a picture (including graph or diagram) tells a thousand words.
- Blocks of text should not exceed 3 paragraphs and ideally will just be one.
- Stick to 2-3 theme colours. Black text on a white background is the easiest to read.
- Don’t include references as people can read the paper to get those.
- Avoid abbreviations, acronyms and jargon
- Conclusions should not merely be summary statements, but should provide the onlooker with your interpretation of what the results mean.
Prepare
- Size A0, portrait = 841mm wide x 1189mm tall
- Your paper’s unique identification number followed by the title should be centred at the top. Authors should then be listed below the title with the presenting author’s email address.
- We suggest font size 96-100 point for the title, 48 point for subheadings and 36 point for main text and 20 for footer text such as affiliations/acknowledgements
- Top right hand corner should have a photo of the presenting author. The photo helps to facilitate networking, which is a major aim of the conference, especially for students commencing their career. Please use a current, professional photo.
- Your organisation and sponsor logos can be included in the bottom right corner at an appropriate size not to interfere with your poster’s message.
- Underline, italicise or colour can be used to highlight text, but don’t CAPITALISE text.
- Use dot points, lists and tables but limit lists to 2-4 items
- The poster should conclude with up to Three Key Learnings from the work, or these may be replaced with Three Key Issues in the case of posters on proposals or ‘possibilities’.
- Check for spelling and grammar. Ask a colleague to review. Proof read again before printing.
Conference Manager
Weed Management Society of South Australia