Oral Presentations
We appreciate your time and ask you read the instructions to ensure deadlines and expectations as an Oral Presenter are met. Please find below more details on requirements for presentations.
Key Dates for Oral Presenters:
- Initial Author Notification - 23 March 2022
- Program Released - 27 June 2022
- Author Registration Deadline - 15 July 2022
- Pre-recorded Presentation Deadline - 26 August 2022
Oral Presentation Instructions:
- All Presenters are to register for their attendance at the conference by 15 July 2022.
- Accepted Oral Presentations are 20 minutes in duration (15 mins Presentation and 5 mins Q&A) with live Q&A at the end of each presenter's presentation.
- Authors of accepted abstracts are asked to submit a pre-recorded presentation in advance of the in-person event in Adelaide. Pre-recorded presentations must not be any longer than the Presentation time (excluding Q&A) allocated in the conference program.
- All Oral Presenters are to upload a pre-recorded version via the dropbox link below by 26 August 2022.
- All registered delegates will have access to an On-Demand Portal post conference which will feature presentations to watch at your own convenience for 2 months.
- Prior to attending the in person Conference in Adelaide, checking the program is essential to confirm your allocated session and time.
- Oral Presentations must not be any longer than the allocated time slot and the nominated chairperson will ensure the program stays on time.
PRIOR TO THE CONFERENCE
Presenter Registration
All presenting authors must register by 15 July 2022. Please use the unique link sent to your nominated email. A presenter is deemed the nominated person/s who will present an oral paper.
Pre-recorded Oral Presentations
- We require a pre-recorded version of your presentation ahead of the in person event in Adelaide.
- Pre-recorded presentations are requested from all presenters and will be loaded into the On-Demand Portal accessible by all registered delegates.
- All presentations must be uploaded in MP4 format.
- Pre-recorded Oral Presentations must not be any longer than the allocated time slot. You may be asked to re-record and re-submit to ensure presentation times are kept to the allocated timeslot.
- You will not have the opportunity to make any edits once the file has been uploaded.
Pre-Recorded Presentations
AT THE CONFERENCE
On Arrival
Preparing your Presentation for the Conference
Please refer to the program schedule to view the day and time of your presentation HERE. The program is subject to change, please ensure you download the most recent program.
Session Rooms
All session rooms will be equipped with a laptop, lectern, lapel microphone, data projector and hand held slide presenter / laser pointer (clicker) supplied by the Adelaide Oval. It is recommended that you use the venue laptops and play back devices.
If you must use your own laptop, please advise this office before 26 August 2022. Ensure you bring the appropriate adaptors and please note that the venue will not provide any technical support for equipment it does not own and maintain.
The preferred method of presentation is via PowerPoint. PowerPoint presentations should be prepared in wide screen 16:9 (not standard 4:3 format). You must bring your presentation to the conference on USB Flash drive for it to be loaded onto the Conference system by an audiovisual technician in the speakers’ preparation room. Please have your presentation saved under your last/family name.
Presenter Registration
Presenters are requested to report to the registration desk on arrival. You will be directed to the speaker preparation area where your presentation will be uploaded and verified. If you have a MAC or special presentation requirements, please see the technical operators in the speaker preparation area for assistance. If at all possible, please check your presentation material in the speaker preparation area well before your presentation time to avoid any problems when you present.
We further recommend you meet with your session chairperson in the session room 10-15 minutes prior to the commencement of the session.
Speaker Preparation Room
A Speaker Preparation Room will be available onsite. Further details will be provided to presenters closer to the event date.
Conference Manager
Weed Management Society of South Australia