Sponsor and Exhibitor Zone

We’ll be updating this page from time to time with important information, reminders and helpful hints.

The Sponsor and Exhibitor Zone is your gateway to all the essential information and forms that need completing:

Important Links

Important Dates

Preliminary Exhibitor Floor Plan

Bump in / Out Schedule

Booth Constructor and Furniture Hire

Exhibition Delivery Information

Important Dates

Delivery of Exhibitor Goods
Tuesday 19 August 2025
7:00am - 3:00pm
Bump in
Tuesday 19 August 2025
2:00pm - 5:00pm
Welcome Reception
Tuesday 19 August 2025
5:00pm - 7:00pm
Bump Out
Thursday 21 August 2025
From 2:00pm

Important Links

Lobster 2025 Exhibition Floor plan - coming soon!

Rydges Melbourne Location on Google Maps

Rydges Melbourne Exhibitor Delivery Label

Rydges Melbourne Exhibition Collection Label

Venue

Trans Tasman Lobster Conference 2025 will be held at:

Rydges Melbourne
186 Exhibition Street, Melbourne, VIC

Parking

Rydges are attached to a public car park and offer a rate of $45 per day for any delegates attending an event.

Alternative Carpark locations:

Southern Cross Carpark
129 Bourke Street with 2.1m clearance (a 2 min walk)
Daniel’s Car Park
217- 231 Lonsdale Street can accommodate cargo vans, flat bed tracks, film crew vans, deliver fans. CCTV and patrolled. Open Air (a 6 min walk)

Booth Package Inclusions

Shell Scheme - Each display is 3m wide x 1m deep

Walling
2.5m high Octanorm structure with white melamine panels
Fascia sign
Digitally printed company name sign with single colour text on a white background. A fascia sign will be installed across the front of each booth
Lighting
2 x track spotlights per 9spm
Lights fixed to the inside front facia
Power
1 x 4amp power outlet, per stand, located in the back corner
To be used
UHU tac white putty (white tac), 3M Command picture hanging strips, hook &chain
Not to be used
Pins, staples, screws, nails, bolts, Velcro, paint or double-sided adhesive tape. (Please note that a charge will be invoiced to exhibitors for any wall panel damage)
Furniture Inclusions
1 x Clothed Trestle Table
2 x Chairs

Bump In / Out Schedule

Bump In

Tuesday 19 August 2025

Booth Construction (Expo Net constructing shell scheme booths)
This will be done on Monday night

Exhibitor Bump In/Setup
2.00pm – 5.00pm

Bump Out

Thursday 21 August 2025

Exhibitor Bump Out / Breakdown
From 2:00pm onwards (after lunch concludes)

Booth Constructor & Exhibition Hire

ExpoNet

ExpoNet have been engaged as the booth constructor for the
Trans Tasman Lobster Conference 2025. To confirm your booking and confirm your requirements, please contact:

Contact: Meghann Lambert
P: +61 3 9676 7729
E: m.lambert@exponet.com.au
W: www.exponet.com.au

All Exhibitors will be sent an email from Exponet with Exhibition details and 'next steps'

Exhibitor Delivery Information

Please clearly label all your goods using the Rydges Melbourne Delivery Label, linked below and under the 'Important Links' above.

Sponsors/Exhibitors will need to coordinate own freight using the Rydges Melbourne Delivery Label based on the following:

All good to be delivered between 7:00am and 3:00pm

All goods need to be within specifications below for the delivery to be accepted.
A Pallet Jack is not available.
A Pallet Jack cannot be used due to space constraints.

	WIDTH	HEIGHT	DEPTH	CAPACITY
DOOR	106cm	202cm
LIFT	157cm	231cm	264cm	1,768kg
HOIST	115cm		130cm	100kg

· Pallets will need to be unpacked by the deliverer and brought into the venue

· Storage of items is subject to availability. Please confirm space with your Event Manager

· Rydges does not accept responsibility for any items left onsite

· Please ensure items do not exceed the above dimensions

Exhibition Hours
Exhibitors are welcome to be in attendance on their trade exhibition stand in The Meeting Place for the following hours:

Tuesday 19 August 2025
5:00pm - 7:00pm Cocktail Welcome Reception

Wednesday 20 August 2025
Exhibition opens from 7.30am - 5:00pm
Arrival Coffee 7:30am - 8:30am
Morning Tea 11:15am - 11:45am
Lunch 1:00pm - 2:00pm
Afternoon Drinks 4:15pm - 5:30pm

Thursday 21 August 2025
Exhibition opens from 7.30am - 5:00pm
Arrival Coffee 8:00am - 8:30am
Morning Tea 11:15am - 11:45am
Lunch 1:00pm - 2:00pm

Public Liability Insurance

All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $10 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.

Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.

Conference Handbook Sponsor Advertisement

Please refer to your entitlements and checklist for advertising size

Artwork requirements:

Full Colour
Advertising artwork is to be supplied as a high resolution PDF, with fonts embedded or converted to outlines.
All images preferable at 100% scale

Full Page Advertisement

Program Specs (A4 Print)
Trim size: 297mm h x 200mm w (A4)
Type margin size: 277mm h x 190mm w (please keep all text within 10mm from trim edge)
Bleed size: 307mm h x 220mm w

Half Page Advertisement

Program Specs (A4 Print)
Trim size: 148.5 mm h x 200mm w (A4)
Type margin size: 146.5mm h x 190mm w (please keep all text within 10mm from trim edge)
Bleed size: 158.5m h x 210mm w