Sponsor and Exhibitor Zone
Welcome to the Sponsor and Exhibitor Zone.
We’ll be updating this page from time to time with important information, reminders and helpful hints.
IMPORTANT DATES:
Conference Handbook Advertising Deadline: 3 April 2026
*via Event Studio contact
Trade Booth Facia Sign Deadline: 17 April 2026
*via Exponet
Public Liability Insurance Certificate: 17 April 2026
*upload via your sponsor portal
Advise number of Exhibitor Goods being delivered: 8 May 2026
*via Event Studio contact
Delivery of Exhibitor Goods permitted:
From Monday, 11 May 2026 | 7.00am - 3.30pm
Pick-Up of Exhibitor Goods permitted:
Monday, 18 May 2026 | 7.00am - 3.30pm
Bump-in: see times below
Networking Drinks:
Thursday, 14 May 2026 | 5.30pm - 7.00pm
AITD Excellence Awards Dinner:
Thursday, 14 May 2026 | 7.00pm - 10.30pm
*refer to your personalised sponsor checklist link
IMPORTANT DATES:
Conference Handbook Advertising Deadline: 3 April 2026
*via Event Studio contact
Trade Booth Facia Sign Deadline: 17 April 2026
*via Exponet
Public Liability Insurance Certificate: 17 April 2026
*upload via your sponsor portal
Advise number of Exhibitor Goods being delivered: 8 May 2026
*via Event Studio contact
Delivery of Exhibitor Goods permitted:
From Monday, 11 May 2026 | 7.00am - 3.30pm
Pick-Up of Exhibitor Goods permitted:
Monday, 18 May 2026 | 7.00am - 3.30pm
Bump-in: see times below
Networking Drinks:
Thursday, 14 May 2026 | 5.30pm - 7.00pm
AITD Excellence Awards Dinner:
Thursday, 14 May 2026 | 7.00pm - 10.30pm
*refer to your personalised sponsor checklist link
IMPORTANT LINKS:
Sofitel Delivery Label
Sofitel Collection Label
Sofitel CSC Induction Pack
Sofitel Exhibitor Manual
EXHIBITION FLOOR PLAN:
The AITD Exhibition will be in located in the Grand Ballroom Foyer.
The AITD Exhibition Preliminary Floor Plan will be available to download adjacent - shortly!
Please note, this plan will be evolving as sponsors confirm their preferred location and involvement. Our team will endeavour to have the most up to date floor plan available for your convenience.
Bump In
Wednesday, 13 May 2026
Exponet Booth Construction (Exponet constructing shell scheme booths)
7.00am - 11.30am
Exhibitor Bump In
2.00pm – 5.00pm (Wednesday, 13 May 2026)
or
7.00am - 8.00am (Thursday, 14 May 2026)
Bump Out
Friday, 15 May 2026
Exhibitor Bump Out
2.10pm - 4.30pm
Exponet Booth Dismantle
From 4.30pm onwards
Delegates will be in the exhibition area during scheduled refreshment breaks. We recommend displays are staffed during scheduled breaks but the exhibition area will remain open/accessible from commencement of sessions until the close of each day.
Thursday, 13 May (Day 1)
8.00am - 9.00am: Registration / Arrival Tea and Coffee
10.50am - 11.20am: Morning Tea
1.15pm - 2.15pm: Lunch
3.40pm - 4.10pm: Afternoon Tea
5:30pm - 7:00pm: Networking Drinks
Friday, 23 May (Day 2)
8.00am - 9.00am: Registration / Arrival Tea and Coffee
10.35am - 11.05am: Morning Tea
1.00pm - 2.10pm: Lunch
BOOTH PACKAGE INCLUSIONS
SHELL SCHEME - Each display is 3m wide x 1m deep
Walling
2.5m high Octanorm structure with white melamine panels
Fascia sign
Digitally printed company name sign with single colour text on a white background. A fascia sign will be installed across the front of each booth
Lighting
2x track spotlights per 9spm
Lights fixed to the inside front facia
Power
1x 4amp power outlet, per stand, located in the back corner
To be used
UHU tac white putty (white tac), 3M Command picture hanging strips, hook &chain
Not to be used
Pins, staples, screws, nails, bolts, Velcro, paint or double-sided adhesive tape. (Please note that a charge will be invoiced to exhibitors for any wall panel damage)
BOOTH CONSTRUCTOR / FURNITURE HIRE
Exponet
Exponet have been engaged as the booth constructor for AITD.
To confirm your booking and confirm your requirements, please contact:
Contact: Exponet Exhibitor Services Department
P: +61 3 9645 7070
E: esd@exponet.com.au
W: www.exponet.com.au
All Exhibitors will be sent an email from Exponet with Exhibition details and 'next steps'
VENUE
AITD Conference 2025 will be held at:
EXHIBITION DELIVERY INFORMATION
Please clearly label all your goods using the Sofitel Brisbane - Delivery Label, linked below and under the 'Important Links' box above.
Sponsors/Exhibitors will need to coordinate own freight using the Sofitel Delivery Label based on the following loading dock instructions:
DELIVERIES WILL ONLY BE ACCEPTED 3 WORKING DAYS PRIOR TO THE COMMENCEMENT OF THE EVENT
AND MUST BE COLLECTED BY MONDAY, 18 May 2026
ALL GOODS TO BE DELIVERED BETWEEN 7.00AM & 3.30PM WEEKDAYS ONLY
(NOTE: The Sofitel Brisbane Central takes NO RESPONSIBILITY for incorrectly labelled or unsealed packages.
Any items not collected from the hotel will be disposed of responsibility)
STORAGE
Limited storage is available within the exhibition area for small cartons and/or promotional materials such as brochures and giveaways. Exhibitors are advised to ensure all cartons, boxes and wrapping materials are removed from their stands prior to the opening day of the exhibition. Sofitel Brisbane Central will not be responsible for storing boxes and display material and cannot be held responsible for the security of items left in any storage area. Exhibitors are solely responsible for goods placed in designated storage areas and are to ensure all items are labelled accurately.
PARKING & PUBLIC TRANSPORT
Further information on Parking and Public Transport options in close proximity to the venue, can be found on Sofitel Exhibitor Manual.
PUBLIC LIABILITY INSURANCE
All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $20 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.
Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.