SPONSOR AND EXHIBITOR ZONE

IMPORTANT DATES:
Conference Handbook Advertising Deadline: 11 April 2025
Public Liability Insurance Certificate: 5 May 2025
upload via your sponsor portal
Induction Pack - sign and return acknowledgement: 5 May 2025
found on Sofitel CSC Induction Pack (last page)
upload via your sponsor portal
Trade Booth Facia Sign Deadline: 14 May 2025
via Exponet
Advise number of Exhibitor Goods being delivered: 14 May 2025
via Event Studio contact
Delivery of Exhibitor Goods permitted:
From Monday, 19 May 2025 | 7.00am - 3.30pm
Pick-Up of Exhibitor Goods permitted:
Monday, 26 May 2025 | 7.00am - 3.30pm
Bump-in: see times below
Pre Dinner Drinks:
Thursday, 22 May 2025 | 6.00pm - 7.30pm
AITD Excellence Awards Dinner:
Thursday, 22 May 2025 | 7.30pm - Late
refer to your personalised sponsor checklist link

IMPORTANT LINKS:

Sofitel Delivery Label

Sofitel Collection Label

Sofitel CSC Induction Pack

Sofitel Exhibitor Manual

AITD 2025 Exhibition Floorplan - COMING SOON!

EXHIBITION FLOOR PLAN:

The AITD Exhibition will be in Sofi's Lounge, located opposite the Grand Ballroom.

The AITD Exhibition Preliminary Floor Plan will be available to download adjacent - shortly!

Please note, this plan will be evolving as sponsors confirm their preferred location and involvement. Our team will endeavour to have the most up to date floor plan available for your convenience.

EXHIBITION FLOOR PLAN - COMING SOON!

PRELIMINARY SCHEDULE

Bump In

Wednesday, 21 May 2025

ExpoNet Booth Construction (Exponet constructing shell scheme booths)
7.00am - 11.30am

Exhibitor Bump In
2.00pm – 5.00pm (Wednesday, 21 May 2025)
or
7.00am - 8.00am (Thursday, 22 May 2025)

Bump Out

Friday, 23rd May 2025

Exhibitor Bump Out
3.30pm - 5.00pm

ExpoNet Booth Dismantle
From 5.00pm onwards

EXHIBITION HOURS

Delegates will be in the exhibition area during scheduled refreshment breaks. We recommend displays are staffed during scheduled breaks but the exhibition area will remain open/accessible from commencement of sessions until the close of each day.

Thursday, 22 May (Day 1)

8.00am - 9.00am: Registration / Arrival Tea and Coffee
10.55am - 11.25am: Morning Tea
1.10pm - 2.10pm: Lunch
3.45pm - 4.15pm: Afternoon Tea

Friday, 23 May (Day 2)

8.00am - 9.00am: Registration / Arrival Tea and Coffee
10.35am - 11.05am: Morning Tea
12.40pm - 1.50pm: Lunch

BOOTH PACKAGE INCLUSIONS

SHELL SCHEME - Each display is 3m wide x 2m deep

Walling
2.5m high Octanorm structure with white melamine panels

Fascia sign
Digitally printed company name sign with single colour text on a white background. A fascia sign will be installed across the front of each booth

Lighting
2x track spotlights per 9spm Lights fixed to the inside front facia

Power
1x 4amp power outlet, per stand, located in the back corner

To be used
UHU tac white putty (white tac), 3M Command picture hanging strips, hook &chain

Not to be used
Pins, staples, screws, nails, bolts, Velcro, paint or double-sided adhesive tape. (Please note that a charge will be invoiced to exhibitors for any wall panel damage)

BOOTH CONSTRUCTOR / FURNITURE HIRE
Exponet

Exponet have been engaged as the booth constructor for AITD.
To confirm your booking and confirm your requirements, please contact:

Contact: Meghann Lambert
P: +61 3 9676 7729
E: m.lambert@exponet.com.au
W: www.exponet.com.au

All Exhibitors will be sent an email from Exponet with Exhibition details and 'next steps'

VENUE

AITD Conference 2025 will be held at:

Sofitel, Melbourne
25 Collins Street, Melbourne, VIC

EXHIBITOR OH&S INDUCTION

Sofitel Melbourne On Collins has prepared a Contractors, Suppliers & Clients Induction Pack which is designed to ensure that all clients, contractors and suppliers comply with the Legislation and the Hotel’s policies and procedures regarding Occupational Health, Safety and the Environment.

We require that you read the Sofitel Induction Pack and sign the document (Page17) to show your understanding and acknowledgment.

(NOTE: it is a compulsory requirement for this document to be acknowledged and signed by all said parties prior to coming on site.)

EXHIBITION DELIVERY INFORMATION

Please clearly label all your goods using the Sofitel Melbourne - Delivery Label, linked below and under the 'Important Links' box above.

Sponsors/Exhibitors will need to coordinate own freight using the Sofitel Delivery Label based on the following loading dock instructions:

DELIVERIES WILL ONLY BE ACCEPTED 3 WORKING DAYS PRIOR TO THE COMMENCEMENT OF THE EVENT
AND MUST BE COLLECTED BY MONDAY, 26 JUNE 2024

ALL GOODS TO BE DELIVERED BETWEEN 7.00AM & 3.30PM WEEKDAYS ONLY

Deliveries will ONLY be accepted when taken to Level 1 Conference and Events Operations Department VIA Hotel Level P2 Loading Dock. Couriers MUST enter via 62 Flinders Lane for access from the Collins Place Loading Dock.

(NOTE: The Sofitel Melbourne on Collins takes NO RESPONSIBILITY for incorrectly labelled or unsealed packages. Any items not collected from the hotel will be disposed of responsibility)

STORAGE

Limited storage is available within the exhibition area for small cartons and/or promotional materials such as brochures and giveaways. Exhibitors are advised to ensure all cartons, boxes and wrapping materials are removed from their stands prior to the opening day of the exhibition. Sofitel Melbourne On Collins will not be responsible for storing boxes and display material and cannot be held responsible for the security of items left in any storage area. Exhibitors are solely responsible for goods placed in designated storage areas and are to ensure all items are labelled accurately.

PARKING & PUBLIC TRANSPORT

Further information on Parking and Public Transport options in close proximity to the venue, can be found on Sofitel Exhibitor Manual.

PUBLIC LIABILITY INSURANCE

All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $20 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.

Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.