SPONSOR & EXHIBITOR ZONE


Welcome to the Sponsor and Exhibitor Zone

We’ll be updating this page from time to time with important information, reminders and helpful hints. 


IMPORTANT DATES:

Trade Booth Facia Sign Deadline: 
Friday, 13 February 2026

Meeting Handbook Advertising Deadline: 
Friday, 13 February 2026

Delivery of Exhibitor Goods: 
Sunday 1 March 2026 | 8.00am - 6.00pm

Bump in (Hall M): 
Sunday 1 March 2026 | 1.00pm - 6.00pm

Welcome Reception (Exhibition Hall):
Monday 2 March 2026 | 5.30pm - 7.30pm

*refer to your sponsor checklist for your key deadlines



VENUE & EXHIBITION:

The NDLR Meeting 2026 will be held at:

Adelaide Convention Centre, Adelaide
North Terrace, Adelaide, South Australia
Access via North Terrace, up the escalators to the Main Entrance 

The NDLR Exhibition will be held in Hall M - preliminary floorplan is available to download adjacent. 

Sponsor booths have now been allocated and the attached plan will reflect this and updated on a regular basis.  

Please note, this is plan is evolving as sponsors confirm their preferred location and involvement. Our team will endeavour to have the most up to date floor plan available for your convenience. 


BOOTH PACKAGE INCLUSIONS:

Each display is 3m wide x 2m deep

Shell Scheme 

  • Walls: 2.4m high Velcro-compatible frontrunner covered Corinthian walls
  • Colour – black
  • Fascia: Digital print fascia name board sign featuring single colour, black lettering on a white background
  • A company sign will be installed over each open side Full colour or logo name board signs can be produced at an additional cost (POA)
  • Lighting: 2 x LED spotlights per 3m x 2m booth
  • Power: 1 x 4amp power point per 3m x 2m booth 
  • Not to be used: Pins, staples, screws, nails, bolts, paint or double-sided adhesive tape
  • To be used: Velcro, hook & chain 


Furniture Options  

  • Furniture for your booth can be hired directly through Adelaide Expo Hire
    (see below for AEH contact information) 

or alternatively;

  • 1 x Trestle Table, Black Cloth + 2 x Chairs can be supplied by the venue - and coordinated via the Event Studio Team on request and at no cost to the sponsor.
    (Trestle Table Size: 1800mm Long, 750mm deep x 730mm High)


PRELIMINARY SCHEDULE:

Bump In

Sunday 1 March 2026

Booth Construction (Adelaide Expo Hire constructing shell scheme booths)
8.00am - 12.00pm

Exhibitor Bump In/Setup 
1.00pm – 6.00pm   

*high visibility vests and enclosed footwear to be worn during bump-in

Bump Out

Wednesday 4 March 2026

Exhibitor Bump Out
2.15pm – 3.45pm

Breakdown and Adelaide Expo Hire Dismantle 
3.45pm – 7.00pm


EXHIBITION HOURS:

Delegates will be in the exhibition and poster display area during all scheduled refreshment breaks. We recommend displays are staffed during scheduled breaks but the exhibition area will remain open/accessible from commencement of sessions until the close of each day.

Monday 2 March
7.30am - 5.30pm
5.30pm - 7.30pm  Welcome Reception & Poster Session

Tuesday 3 March
8.00am - 6.00pm

Wednesday 4 March
8.00am - 2.00pm


BOOTH CONSTRUCTOR / FURNITURE HIRE:



Adelaide Expo Hire

Adelaide Expo Hire (AEH) have been engaged as the booth constructor for the
NDLR 2026. To confirm your booking and confirm your requirements, please contact: 

Contact:  Kim Sluggett
P:  +61 8 8350 2300
D:  +61 8 8350 2306
M:  0417 859 466

E:  kims@aeh.com.au
W: www.aeh.com.au

All Exhibitors will be sent an exhibition kit link from AEH for completion.


EXHIBTION DELIVERY & LOADING DOCK INFORMATION:

Please clearly label all your goods using one of the Adelaide Convention Centre delivery label, linked below and under the 'Important Links' box above.

Sponsors/Exhibitors will need to coordinate own freight using the ACC Delivery Label (FRI) or ACC Delivery Label (SUN) based on 
the following loading dock instructions:


DELIVERIES WILL BE ACCEPTED ON: 
FRIDAY 27 FEBRUARY - BETWEEN 8.00AM & 4.00PM
OR
SUNDAY 1 MARCH - BETWEEN 8.00AM & 4.00PM


DELIVERIES WILL BE COLLECTED FROM: 
WEDNESDAY 4 - THURSDAY 5 MARCH - BETWEEN 8.00AM & 4.00PM


The Adelaide Convention Centre takes NO RESPONSIBILITY in signing in items - courier needs to have Authority to Leave (ATL). 

If a signature upon delivery of goods is required, sponsors/exhibitors will need to either:

1. Use a freight forwarder as suggested below (some freight forwarders may offer to sign on your behalf).

2. Deliver on Sunday 1 March and be present at the loading dock to sign for delivery.  

All responsibility remains with the sender and onsite sponsor representative.


PLEASE NOTE: All deliveries must be scheduled with the Adelaide Convention Centre,
North Terrace Loading Dock on 08 8210 6773 or ntld@avmc.com.au prior to their arrival. 


***


Sponsors/Exhibitors items will be brought to confirmed booth/stand location by an ACC Porter, during scheduled
Exhibitor Bump-in: Sunday 1 March - 12.00pm to 3.00pm


Sponsors/Exhibitors items will need to be clearly labelled and left at your booth for an ACC Porter to take to loading dock, during scheduled
Exhibitor Bump-out: Wednesday 4 March - 2.15pm onwards


Sponsors/Exhibitors to coordinate own freight for post conference collection from the same Adelaide Convention Centre dock point on 
Wednesday 4 - Thursday 5 March 2026



DELIVERIES:

To assist with your deliveries, you may wish to use a courier company familiar with the Adelaide Convention Centres policies. Please see below a suggested Courier Company the Adelaide Convention Centre has recommend who offer flexibility:



PACK & SEND
Adelaide East Service Centre

To confirm your transport and storage needs, discuss your requirements and request a quote, please contact: 

Contact: Johnny Lin
T: +61 8 8232 2544
E: johnnylin@packsend.com.au
Website

FREIGHT FORWARDERS:

Please see below preferred freight forwarders as recommended by the Adelaide Convention Centre:

GEL Events
https://www.gelevents.com.au/
P: 1300 013 533 

Expo Freight
https://expofreight.com.au/
P: 0490 069 630
E:  info@expofreight.com.au 

DB Schenker
https://www.dbschenker.com/au-en
P: 02 9333 0333
E: info.au@dbschenker.com 

CTL Exhibitions
P: 0411 659 598
E: Chris@CTL.com.au 


VENUE ELECTRICAL TEST & TAG REQUIREMENTS:

Please note the below requirements when looking to use electrical equipment at the Adelaide Convention Centre.

All electrical equipment entering ACC must comply with the Australian Standards and South Australian Work Health and Safety Act 2012. This Act covers all electrical equipment used in the workplace, including equipment brought into the building by contractors or third parties. The outward sign of compliance with the Act will be the equipment's electrical test tag, compliant with relevant standards. Any electrical equipment that does not display up to date testing and tagging in accordance with the relevant Australian/New Zealand standards is not prohibited onsite. ACC reserves the right to remove or replace, at the contractors or exhibitor's expense, any electrical equipment not complying with the Act or deemed to be unsafe. Power cords which are detachable, such as IEC leads, extension leads, and power boards are separate items and need to be tested independently from the equipment they are supplied with..” (ref page #21 Adelaide Convention Centre Exhibition Handbook).


STORAGE:

There will be limited on-site storage facilities for packing materials and boxes. It is recommended that exhibitors consider their storage needs (packing crates and freight forwarding materials) for the duration of the exhibition. Exhibitors may not leave boxes and packing material in the exhibition display area during the show.


PARKING:

The Adelaide Convention Centre has two car parks to the general public. Maps for each of the carparks are shown below and under the 'Important Links' box above.

The North Terrace Carpark Map 
The Riverbank Carpark Map 


MEETING APP:

The NDLR 2026 Meeting App is available to sponsors / exhibitors and delegates to download onto your personal mobile phone device.

The app will have up-to-date speaker and conference program information, the ability to exchange details with colleagues (via QR codes - see further information below), along with a Sponsor and Exhibitors Hub where meeting delegates can access your organisations logo, bio and brochures.

To upload your organisations bio and/or brochure(s) to your sponsor App profile - please do this via your personalised Sponsor Link (link provided by Event Studio prior to arrival).

Note: App details will be provided to all delegates in the welcome email. 

Delegate QR codes - All name badges will incorporate a unique QR code. Exhibitors/Sponsors can capture delegate information and exchange details by scanning the QR code using the NDLR 2026 Meeting App. 


PUBLIC LIABILITY INSURANCE:

All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $10 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.

Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.

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SOCIAL MEDIA

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EVENT MANAGER

Event Studio Group 

For all conference enquiries, please talk to the team at Event Studio Group Pty Ltd:

E: NDLR2026@eventstudio.com.au  |  P: +61 (08) 8379 8222

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