1. By confirming your sponsorship package, you agree to be a Sponsor of the Geoscience Education (GeoSciEd-X) Conference 2026. 

2. Upon confirmation from the Conference Organising Committee confirming acceptance of your application, an email confirming your sponsorship booking will be emailed to you along with a receipt and/or Tax Invoice.

3. You agree to pay the Geoscience Education (GeoSciEd-X) Conference 2026 the full amount payable and as due.

4. Sponsorship entitlements will not commence until full payment is received.

5. Monies are to be paid in Australian dollars and include potential bank fees for processing international transfers.

6. All outstanding money must be paid in full to the Conference Manager prior to 15 July 2026 (cheques must have cleared by this date). Sponsors will not be listed in onsite publications until all outstanding money has been paid in full.

7. Please note that your requested category of sponsorship may have a limit to the number of sponsors as detailed in the sponsorship prospectus documentation, and preference will be determined in order of receipt of the confirmed participation in writing and payment. The Conference Organisers will notify you if you are not successful and suggest an alternative category.

8. Sponsors are not permitted to enter the Conference sessions or social events, unless the relevant tickets are provided as part of the specified sponsorship package.

8. The Conference Organisers may at their discretion use your logo, symbol, trade mark or registered mark in acknowledging your sponsorship in the conference literature where this is offered as part of your particular sponsorship package and no payment shall be made to you for such use. You will be responsible for forwarding your logo, symbol, trade mark or registered mark by the deadline stipulated. We request that all logos be supplied in an eps format or high resolution 300 dpi jpg file. Should an alternative format be received, the Conference Organisers cannot be held responsible for the quality of the logo displayed in any of the promotional material or documentation.

9. The Conference Organisers will not refund or discount sponsors for any facilities or entitlements not used or not required.

10. The details in this document are correct at the time of printing. The Conference Manager Event Studio Group Pty Ltd and the Geoscience Education (GeoSciEd-X) Conference 2026 Conference Organising Committee do not accept responsibility for any changes that may occur.

11. Event Studio Group Pty Ltd complies with the principles of permission-based marketing. Event Studio Group Pty Ltd will use your information to send you updates and other news about related services or events. We will only pass on your information to reputable third-party official contractors of the conference for the purpose of assisting you with your participation.

CANCELLATION POLICY

In the instance of Sponsor cancellation, the following conditions will apply:

1. Cancellation must be received in writing and acknowledgment received from the Conference Manager within 72 hours of lodging cancellation (subject to public holidays).

2. Cancellations received up to 1 July 2026 will incur a 50% penalty of package value. The balance of payment will be returned. All benefits will cease immediately (website recognition etc.).

3. Cancellation received from 1 July 2026 will forfeit full package value.