SPONSOR AND EXHIBITOR ZONE

IMPORTANT DATES:
Trade Booth Facia Sign Deadline: 2 June 2025
via Adelaide Expo Hire
Public Liability Insurance Certificate: 13 June 2025
via Event Studio - fiona@eventstudio.com.au
Signed External Contractor Form & Delivery Information: 13 June 2025
via The Playford - Caitlin.ASTLEY@accor.com
Delivery of Exhibitor Goods permitted:
From Wednesday, 18 June 2025 | 7.30am - 8.00pm
Pick-Up of Exhibitor Goods permitted:
Monday, 23 June 2025 | 7.30am - 8.00pm
Bump-in: see times below
refer to your personalised sponsor checklist of entitlements

IMPORTANT LINKS:

The Playford Delivery Label

The Playford Collection Label

The Playford Loading Dock Access

The Playford External Contractor Form

AISSA 2025 Exhibition Floorplan

EXHIBITION FLOOR PLAN:

The AISSA 2025 Exhibition will be in the Adelaide Rooms, Level 1 at the Playford Adelaide.

EXHIBITION FLOOR PLAN

PRELIMINARY SCHEDULE

Bump In

Friday, 20 June 2025

AEH Booth Construction (AEH constructing shell scheme booths)
5.00am - 7.30am

Exhibitor Bump In
7.30am – 8.00am

Bump Out

Friday, 20 June 2025

Exhibitor Bump Out
5.00pm - 5.30pm

AEH Booth Dismantle
From 5.30pm onwards

EXHIBITION HOURS

Delegates will be in the exhibition area during scheduled refreshment breaks. We recommend displays are staffed during scheduled breaks but the exhibition area will remain open/accessible from commencement of sessions until the close of day.

Friday, 20 June

8.00am - 8.45am: Registration / Arrival Tea and Coffee
10.30am - 11.00am: Morning Tea
12.30pm - 1.15pm: Networking Lunch
3.30pm - 5.00pm: Networking Drinks

BOOTH PACKAGE INCLUSIONS

SHELL SCHEME - Each display is 3m wide x 1m deep

Walling
2.4m high smooth finish wall panels set with black aluminium framing

Fascia sign
1 x printed facia sign per booth with single colour text on white background

Lighting
2 x LED spot lights per booth

Power
1x 4amp power point per booth

To be used
UHU tac white putty (white tac), 3M Command picture hanging strips, hook &chain

Not to be used
Pins, staples, screws, nails, bolts, Velcro, paint or double-sided adhesive tape. (Please note that a charge will be invoiced to exhibitors for any wall panel damage)

BOOTH CONSTRUCTOR / FURNITURE HIRE
Adelaide Expo Hire

AEH have been engaged as the booth constructor for AISSA 2025.

All Exhibitors will be sent an email directly from AEH with Exhibition details and 'next steps'

Contact: AEH Senior Sales Coordinator - Kim Sluggett
P: 08 8350 2300 or 0417 859 466
E: kims@aeh.com.au

VENUE

AISSA Conference 2025 will be held at:

The Playford Hotel, Adelaide
120 North Terrace, Adelaide

EXHIBITOR INDUCTION

The Playford Adelaide has prepared an External Contractors Form which is designed to ensure that all clients, contractors and suppliers comply with the Legislation and the Hotel’s policies and procedures regarding Occupational Health, Safety and the Environment.

We require that you read the External Contractors Form and sign the document (Page 2) to show your understanding and acknowledgment and return to The Playford contact - Caitlin.ASTLEY@accor.com

EXHIBITION DELIVERY INFORMATION

Please clearly label all your goods using the Playford - Delivery Label, linked below and under the 'Important Links' box above.

Sponsors/Exhibitors will need to coordinate own freight using the The Playford Delivery Label based on the following loading dock instructions:

DELIVERIES WILL ONLY BE ACCEPTED 48 HOURS PRIOR TO THE COMMENCEMENT OF THE EVENT
AND MUST BE COLLECTED BY MONDAY, 23 JUNE 2025

ALL GOODS TO BE DELIVERED BETWEEN 7.30AM & 8.00PM WEEKDAYS

(NOTE: The Playford takes NO RESPONSIBILITY for incorrectly labelled or unsealed packages. Any items not collected from the hotel will be disposed of responsibility)

STORAGE

Limited storage is available within the exhibition area for small cartons and/or promotional materials such as brochures and giveaways. Exhibitors are advised to ensure all cartons, boxes and wrapping materials are removed from their stands prior to the registration open time. The Playford will not be responsible for storing boxes and display material and cannot be held responsible for the security of items left in any storage area. Exhibitors are solely responsible for goods placed in designated storage areas and are to ensure all items are labelled accurately.

PUBLIC LIABILITY INSURANCE

All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $20 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.

Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.